Your arranger is so much more than a music vendor. But because arrangers are not physically present (for the most part) when creating a show that relationship is often overlooked or underutilized. No matter your situation—whether you have one arranger or five, if you have all custom charts or a combination of stock and previously arranged titles—making your arranger a true part of the creative team will pay massive dividends.
1. Know How YOU Like to Collaborate
The first step to any good collaboration is knowing how YOU like to collaborate. Do you work better in groups or one on one? How comfortable are you delegating creative decisions? Do you have a specific vision you’re trying to execute or are you looking for suggestions? Arrangers typically work with multiple groups at the same time, so if you want things to happen in a certain way, you should let them know up front. It may sound elementary, but most of the friction in creative relationships comes from one person not understanding or not communicating HOW they want to work together.
2. Establish Good Lines of Communication
This goes hand in hand with the previous point, but a big part of figuring out how to collaborate is figuring out how to communicate. When a lot of back and forth is required a phone or video call is usually better. But some information is easier to keep track of in written form like e-mail or google doc. A time sensitive or simple question can often be answered quickly by text. Don’t forget to consider the personalities of your creative team—a quick conversation to discuss preferences can go a long way.
Communication with your arranger should continue after charts have been delivered. If something isn’t working, ask their advice on how to fix it. There are ALWAYS things that need to be changed after choreography is added to the arrangement. It’s not a question of “right” or “wrong,” it’s the simple fact that every layer added to a show—music, visuals, costuming, band, effects—changes what came before. Maybe the band isn’t what you expected them to be, maybe the tenors didn’t mature like you thought they would, maybe the choreographer had a cool new idea. Giving your arranger useful feedback Is CRUCIAL to building a successful creative partnership.
3. Involve Them in Your Show Design
It can be easy for directors and choreographers to make all the creative decisions first and then bring the arranger up to speed when everything is done. But including your arranger in the design stage gives them the chance to spot potential problems in the music that are much easier to fix early on. Even if they’re not involved in creating the theme or choosing songs, they can still provide valuable suggestions in terms of cuts, tempo, transitions, band moments, and other elements relating to the execution of the idea.
4. Share Lots of Details
This is a big one when working with a new arranger. The more information they have, the more likely they are to be successful. Here are some common things directors and arrangers should discuss:
- How many singers are there on each voice part? What are their “safe” ranges? Where do your sopranos and tenors top out?
- Do you want divisi? If so, which sections will handle it best?
- What is the instrumentation of your band? How experienced are the players?
- How many strong soloists do you have? What are their comfortable ranges? What style of singers are they?
- What does the arrangement need to do to fit in with the overall show? What is happening before and after? How long does it need to be?
- Do you want the music to be challenging?
- Do you want the arranger to be creative or do you want them to give you specifically what you asked for?
5. Make Arrangers a Part of Your Program
Finally, do everything you can to make the arranger a part of your program no matter how remote they are. Acknowledge them in your group bios and programs, add them to your social media groups and posts, hire them to come work with the choir (after all, it’s a rare for students to have the chance to work with a real-life composer). If your arranger sees that you are committed to the relationship it will inspire them to work harder and getting to know your students and see how the show progresses throughout the season will help them be more effective in future work.